C_THR97_2405 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Questions and Answers

An Offboarding program in SAP SuccessFactors includes both predefined and custom tasks that are completed by the exiting employee and their manager. This approach providesflexibility to address specific organizational needs and ensure a smooth transition for the exiting employee.

In SAP SuccessFactors Onboarding, Email Services features include creating email templates with locale-specific content, configuring reminder notifications, and attaching documents to emails. These features allow for customized communication with new hires.

SAP SuccessFactors Onboarding supports several features designed to streamline and automate the onboarding process. These features include document generation, which allows creating and managing onboarding documents; e-signature capabilities to facilitate digital signing of onboarding documents; and the ability to reassign employees globally. The module also integrates with external HRIS systems, ensuring data flows seamlessly into internal processes, and collects critical personal information from new hires.

SAP SuccessFactors Offboarding includes several preconfigured e-mail templates, such as "Offboarding Exit Interview Scheduling," "Offboarding Cancelled," and "Announce Termination Message." These templates streamline communication with employees during the offboarding process.

The "ONB2_HMReviewCheck," "ONB2_ECDataCollectionCheck," and "ONB2_CustomDataCollectionCheck" rules are standard business rules that control data collection processes in Onboarding. These rules facilitate the collection and verification of essential new hire data to ensure a compliant and efficient onboarding workflow.

When integrated with an external HRIS, SAP SuccessFactors Onboarding supports functionalities such as onboarding new hires and enabling process restarts. These features help ensure a seamless onboarding process with external HRIS systems.

SAP recommends using OData and SOAP APIs for clean core integrations, as these API types support efficient data exchange while minimizing dependencies and customization within the core SAP environment.

Configuring the integration between Onboarding and Recruiting Management requires defining the onboarding-specific applicant status, granting necessary permissions to initiate onboarding, and updating permissions in the job requisition XML files. These steps ensure alignment and access control across the onboarding workflow.

The ONB2Process MDF object is configured to manage the restart feature within SAP SuccessFactors Onboarding. This object enables restarting onboarding processes when necessary, ensuring data integrity and alignment with updated onboarding requirements.

To configure global assignments in Onboarding, administrators can add a specific business rule to the DEFAULT_ONB2_CONFIG object, enable a welcome message trigger email for global assignments, and set a business rule to activate the global assignment onboardingscenario. These configurations support the smooth transition of employees in global roles.

The second rehire check is executed only if the first rehire check does not identify a potential match. This condition ensures that all possible rehire candidates are thoroughly reviewed before the onboarding process continues.

The BizX Daily Rules Processing Batch job in Provisioning supports Onboarding by updating compliance metadata, fetching the locations of new hires, and archiving completed onboarding/offboarding tasks. These functions help ensure the smooth operation and management of onboarding processes.

To integrate an external HRIS with SAP SuccessFactors Onboarding, it is necessary to import employee data using Integration Center or OData APIs, configure the Onboarding data model, and create an export of new hire data. These configurations facilitate the seamless exchange of employee information across systems.

Creating onboarding tasks requires role-based permissions to ensure the right users can access and manage these tasks. Additionally, establishing an onboarding program is necessary for assigning specific tasks to new hires within the program’s framework.

Configuring the "Rehire with Old Employment" function involves several settings to ensure rehired employees' records are managed accurately. This includes enabling the rehire permission, setting the "Allow Rehire with Old Employment" option in general settings, and assigning a responsible group for rehire coordinators to handle rehire cases effectively.

Setting permissions for each type of Offboarding task allows administrators to specify who is responsible for each task within the Offboarding process. This level of control helps ensure tasks are completed by appropriate roles and personnel.

"Manage Data" in Admin Center allows administrators to configure Hire/Rehire parameters, defining specific field criteria to identify potential rehires and match records accurately for streamlined rehiring processes.

The standard Offboarding process in SAP SuccessFactors includes "Employee Review," "Document Flow," and "Manager Review" steps. These steps help ensure that the necessary reviews and documentations are completed as part of a structured offboarding process.

In SAP SuccessFactors Onboarding, if no specific responsibility group is assigned to a task, the Hiring Manager is assigned by default. This assignment ensures tasks are not left unassigned and that the hiring manager takes responsibility for completing or overseeing the onboarding process.

Adding the administrator to the OnboardingBpeAdmin group provides them with the necessary permissions to update and manage the Onboarding Process Flows tool. This group is designated for administrators responsible for overseeing onboarding process configurations.

Predefined business rules for Onboarding, such as "ONB2_PreDay1AccessCheck," "ONB2_ProcessClosurePeriodConfig," and "ONB2_InternalHire_Configuration," manage tasks like pre-start access, process closure timelines, and internal hire configurations to support structured onboarding workflows.