C_S4CPR_2502 SAP Certified Associate - Implementation Consultant - SAP S/4HANA Cloud Public Edition, Sourcing and Procurement Questions and Answers

In theProduct-Specific Configuration PhaseofSAP Central Business Configuration, you can perform activities that are specific to configuring the system for your business needs. These activities include setting up organizational structures, defining business processes, and customizing configurations. Below are the three correct answers:

Add blocking reasons for billing (Option A):Blocking reasons for billing can be configured during the Product-Specific Configuration Phase. This allows organizations to define conditions under which billing documents are blocked for processing. TheSAP S/4HANA Cloud Billing Guideconfirms this capability.

Change approval thresholds (Option C):Approval thresholds for workflows, such as purchase requisitions or invoices, can be adjusted during this phase. This ensures that the system aligns with the organization's governance and compliance requirements. TheSAP Workflow Configuration Guidedocuments this functionality.

Add new sales organizations (Option D):Sales organizations can be added during the Product-Specific Configuration Phase to support the organizational structure required for sales and distribution processes. TheSAP Organizational Structure Guideconfirms this activity.

B. Create new scope items:Scope items are predefined by SAP and cannot be created during the Product-Specific Configuration Phase. Instead, they are selected during the scoping phase.

E. Modify building blocks:Building blocks are part of the SAP Best Practices content and cannot be modified directly. Customizations are achieved through configuration settings.

SAP S/4HANA Cloud Billing Guide:Explains how to configure blocking reasons for billing.https://help.sap.com

SAP Workflow Configuration Guide:Provides details on configuring approval thresholds.

SAP Organizational Structure Guide:Describes how to add sales organizations during the configuration phase.

Why the Other Options Are Incorrect:Key References:

In the context of theSAP Activate Roadmapfor SAP S/4HANA Cloud Public Edition (3-system landscape),SAP Cloud ALM for Implementationis the component used to access assigned process tasks. This tool provides a centralized platform for managing implementation activities, including task assignments, progress tracking, and collaboration.

SAP Cloud ALM for Implementation (Option C):SAP Cloud ALM for Implementation is specifically designed to support the implementation phase of SAP S/4HANA Cloud Public Edition projects. It integrates with the SAP Activate Roadmap and allows users to access and manage tasks related to process implementation. TheSAP Cloud ALM Implementation Guideconfirms this functionality.

A. SAP Central Business Configuration:SAP Central Business Configuration is used for configuring business processes during the implementation phase but does not provide access to assigned process tasks from the SAP Activate Roadmap.

B. SAP Cloud ALM for Service:SAP Cloud ALM for Service focuses on service management and operations, not on implementation tasks.

D. SAP Cloud ALM for Operations:SAP Cloud ALM for Operations is used for monitoring and managing operational tasks after the system goes live, not for accessing implementation tasks.

SAP Cloud ALM Implementation Guide:Describes how SAP Cloud ALM for Implementation supports the SAP Activate methodology and task management.https://help.sap.com

SAP Activate Methodology for SAP S/4HANA Cloud Public Edition:Provides an overview of the tools and components used during the implementation phase.

Why Option C is Correct:Why the Other Options Are Incorrect:Key References:

The SAP Fiori Launchpad provides embedded support offerings to assist users in navigating and utilizing the system effectively. Below is an explanation of the correct answers:

Recorded system simulations from the Learning Center (C):The Learning Center within SAP Fiori offers interactive and recorded system simulations that guide users through various tasks and processes. These simulations are designed to help users learn by doing, making them a valuable resource for training and onboarding.

Digital assistance from generative AI (SAP Joule) (D):SAP Joule is an AI-powered digital assistant integrated into SAP systems. It provides real-time guidance, answers questions, and assists users in completing tasks efficiently. This feature enhances user productivity by offering contextual support directly within the SAP Fiori Launchpad.

Video tutorials from the SAP Help Portal (E):The SAP Help Portal hosts a variety of video tutorials that provide step-by-step instructions on using SAP Fiori apps and performing specific tasks. These videos are accessible directly from the Fiori Launchpad and serve as a quick reference for users.

Assessment questions from the SAP Learning Hub (A):While the SAP Learning Hub provides assessment questions for certification preparation, these are not embedded within the SAP Fiori Launchpad. They are part of external learning platforms.

Recorded webinars from the SAP Learning Website (B):Recorded webinars are hosted on the SAP Learning Website and are not directly embedded in the SAP Fiori Launchpad. They are supplementary resources rather than integrated offerings.

InSAP S/4HANA Cloud Public Edition, the relationship betweenbusiness rolesandbusiness catalogsis defined as follows: a business role is a collection of one or more business catalogs. This structure ensures that users assigned to a business role have access to the relevant SAP Fiori apps grouped within the associated business catalogs.

A business role is a collection of one or more business catalogs (Option D):Business roles are designed to group business catalogs, which in turn contain collections of SAP Fiori apps. This hierarchical structure simplifies role-based access management. TheSAP Role-Based Access Control Guideconfirms this relationship.

A. A business catalog restricts access to one or more business roles:Business catalogs do not restrict access; instead, they provide access to SAP Fiori apps. Restrictions are managed through business roles.

B. A business catalog is a collection of one or more business roles:This is incorrect because business catalogs are collections of SAP Fiori apps, not business roles.

C. A business role restricts access to one or more business catalogs:Business roles grant access to business catalogs rather than restricting access.

SAP Role-Based Access Control Guide:Explains the relationship between business roles and business catalogs in SAP S/4HANA Cloud Public Edition.https://help.sap.com

SAP Fiori Apps Reference Library:Provides details on how business roles and catalogs are structured and used in the system.

Why Option D is Correct:Why the Other Options Are Incorrect:Key References:

Sources of supply in SAP S/4HANA Cloud Public Edition define where materials or services can be procured from. Below is an explanation of the correct answers:

Contract (B):A contract is a formal agreement with a supplier for the delivery of goods or services under predefined terms and conditions. It serves as a source of supply for purchasing documents like purchase orders.

Purchase info record (D):A purchase info record contains procurement-related information, such as pricing and conditions, for a specific material and supplier. It is a key source of supply for creating purchase orders.

Purchase requisition (A):A purchase requisition is an internal request for procurement and does not serve as a direct source of supply.

Request for quotation (C):A request for quotation is used to solicit bids from suppliers but does not itself act as a source of supply until a quotation is awarded.

In SAP Central Business Configuration, certain activities are applied at the system level and cannot be changed after confirmation due to their foundational impact on the system. Below is an explanation of the correct answers:

Fiscal year variant (B):The fiscal year variant defines the structure of the financial year (e.g., calendar or non-calendar year). Once confirmed, it cannot be changed because it affects all financial postings and reporting.

Group currency (D):The group currency is the currency used for consolidation purposes across the organization. It is a system-wide setting and cannot be altered after confirmation.

Scoping (A):Scoping determines which business processes are activated in the system. While it is a critical activity, it can be adjusted during implementation.

Configuration activities (C):Configuration activities involve setting up specific parameters for business processes. These can be modified as needed during implementation.

In theSupplier Consignment (2LG)process, consignment stock refers to materials provided by a supplier that are stored on the customer's premises but remain the property of the supplier until consumed or transferred. Below is an explanation of the correct answer:

A supplier provides you with material that is stored on your premises but is still the property of the supplier (C):In a consignment arrangement, the supplier retains ownership of the material until it is withdrawn from consignment stock for use or consumption. This allows the customer to manage inventory without immediate financial liability.

A supplier stores your material in its premises but has no liability on the consignment stock (A):This describes a scenario where the supplier manages the customer’s material, which is unrelated to consignment.

A supplier provides you with material with agreed periods that is stored in its premises (B):This describes a storage agreement at the supplier’s location, not a consignment arrangement.

A supplier provides you with material with agreed periods and you have the liability of the consignment stock (D):This contradicts the consignment principle, as the supplier retains liability until the material is consumed.

If an end user has been granted access to only one specific application but the app does not appear on their launchpad, they can use thesearch functionin the SAP Fiori launchpad to locate the app. This is a common troubleshooting step when apps are not visible due to configuration issues or missing assignments.

Use the search function to find the app (Option C):The SAP Fiori launchpad includes a search bar that allows users to search for apps by name or description. Even if an app is not pinned to the launchpad or assigned to a page, it can still be accessed through the search function if the user has the necessary permissions. TheSAP Fiori Launchpad User Guideconfirms this functionality.

A. Assign a launchpad space to the business role:Assigning a launchpad space is an administrative task and cannot be performed by the end user. Only administrators with the appropriate permissions can make this change.

B. Create a page and assign it to the launchpad space:Creating a page and assigning it to a launchpad space is also an administrative task and cannot be done by the end user.

D. Assign a different business role that provides access:Assigning business roles is an administrative task and cannot be performed by the end user.

SAP Fiori Launchpad User Guide:Explains how to use the search function to locate apps in the SAP Fiori launchpad.https://help.sap.com

SAP Role-Based Access Control Guide:Provides details on how business roles and launchpad spaces are configured.

Why Option C is Correct:Why the Other Options Are Incorrect:Key References:

The correct SAP Fiori app to create purchase contracts with reference to purchase requisitions isManage Purchase Contracts. This app allows users to create and manage purchase contracts, including referencing existing purchase requisitions.

Manage Purchase Contracts (Option D):The "Manage Purchase Contracts" app is specifically designed for creating and managing purchase contracts. It supports referencing purchase requisitions to streamline the procurement process. TheSAP Fiori Apps Reference Libraryconfirms this functionality.

A. Manage Purchase Requisitions Professional:This app is used for managing purchase requisitions but does not support creating purchase contracts.

B. Process Purchase Requisitions:This app focuses on processing purchase requisitions, not creating purchase contracts.

C. Assign and Process Purchase Requisitions:This app is used for assigning and processing purchase requisitions, not for creating purchase contracts.

SAP Fiori Apps Reference Library:Provides detailed descriptions of the "Manage Purchase Contracts" app and its functionalities.https://fioriappslibrary.hana.ondemand.com

SAP S/4HANA Cloud Procurement Guide:Explains the use of purchase contracts and their relationship with purchase requisitions.

Why Option D is Correct:Why the Other Options Are Incorrect:Key References:

TheMaintain Business Roles SAP Fiori appis used to manage business roles in SAP S/4HANA Cloud Public Edition. This app allows administrators to configure roles by assigning business catalogs and maintaining restrictions, ensuring that users have the appropriate access and permissions for their tasks.

Maintain restrictions (Option C):Restrictions can be defined within business roles to limit access to specific data or functionalities. For example, you can restrict access to certain purchase requisitions based on organizational units or cost centers. TheSAP S/4HANA Cloud Security Guideconfirms that maintaining restrictions is a key activity in the Maintain Business Roles app.

Assign business catalogs to a business role (Option D):Business catalogs are collections of SAP Fiori apps grouped by functionality. Assigning these catalogs to business roles ensures that users have access to the required applications. TheSAP Fiori Apps Reference Libraryexplicitly states that assigning business catalogs is a core function of the Maintain Business Roles app.

A. Maintain technical catalogs:Technical catalogs are managed in the backend system and are not maintained directly in the Maintain Business Roles app. This activity is typically handled by system administrators using tools like SAP Cloud ALM.

B. Assign PFCG profiles to a business role:In SAP S/4HANA Cloud Public Edition, PFCG (Profile Generator) profiles are not used because the system follows a role-based access control model. Instead, business roles and catalogs are used to manage access.

SAP S/4HANA Cloud Security Guide:Explains how to maintain restrictions and assign business catalogs in the Maintain Business Roles app.https://help.sap.com

SAP Fiori Apps Reference Library:Provides details about the Maintain Business Roles app and its functionalities.

SAP S/4HANA Cloud Role-Based Access Control Guide:Describes the role-based security model and how business roles are configured.

Why Options C and D Are Correct:Why the Other Options Are Incorrect:Key References:

When creating a purchase order for consumables in SAP S/4HANA Cloud Public Edition, theAccount Assignment Categoryis a mandatory field. Below is an explanation of the correct answer:

Account Assignment Category (B):Consumable materials (e.g., office supplies, maintenance materials) are not inventory-managed and require an account assignment to determine how costs will be allocated (e.g., cost center, project, or asset). The account assignment category ensures proper financial accounting for these items.

Material Number (A):For consumables, the material number is optional because consumable materials may not always have a material master record. Instead, they can be procured using a short description.

Item Category (C):The item category is automatically determined based on the account assignment category and procurement type, so it is not manually entered.

Purchase Info Record (D):A purchase info record is not mandatory for consumables, as pricing and conditions can be entered directly in the purchase order.

TheMy Outboxtask list in SAP S/4HANA Cloud Public Edition displays tasks assigned to the user that are still pending or incomplete. This feature helps users track their open tasks and ensures timely completion of activities within the system.

Your tasks that are not completed yet (Option C):The My Outbox functionality is designed to show tasks that require action from the user but have not yet been completed. This includes tasks such as approvals, reviews, or other workflow-related activities. TheSAP Fiori User Experience Guideconfirms this behavior.

A. Your completed and suspended tasks:Completed and suspended tasks are typically found in the "Completed Tasks" or "History" sections, not in the My Outbox task list.

B. Your tasks that the deadline was passed:Overdue tasks may appear in the My Outbox list, but they are still considered incomplete tasks. The primary focus of My Outbox is to display tasks that are pending, regardless of whether they are overdue.

D. Your tasks that are to be sent to your manager:Tasks that need to be escalated or forwarded to a manager are part of the workflow process but are not specifically displayed in the My Outbox task list.

SAP Fiori User Experience Guide:Explains the functionality of the My Outbox task list and how it displays pending tasks.https://help.sap.com

SAP S/4HANA Cloud Workflow Guide:Provides details on how tasks are managed and displayed in the system.

Why Option C is Correct:Why the Other Options Are Incorrect:Key References:

To simplify system maintenance after a release upgrade in SAP S/4HANA Cloud Public Edition, SAP provides specific tools to help customers adapt to new features and changes. Below is an explanation of the correct answers:

What's New Viewer Tool (A):TheWhat's New Viewer Toolprovides detailed information about new features, enhancements, and changes introduced in the latest release. It helps customers understand the impact of the upgrade on their business processes.

Release Assessment and Scope Dependency Tool (C):This tool evaluates the dependencies between activated scope items and new features in the upgraded release. It ensures that customers are aware of any required adjustments to their configurations.

SAP Signavio Process Navigator Tool (B):While SAP Signavio Process Navigator supports process modeling, it is not specifically designed for release upgrades or system maintenance.

Test Automation Tool (D):Test automation tools focus on testing scenarios but do not provide insights into release-specific changes or dependencies.

Thematerial typein the material (product) master data plays a critical role in controlling various aspects of material management in SAP S/4HANA Cloud Public Edition. Specifically, it determines the procurement type that is allowed for a material.

Procurement type that is allowed for a material (Option B):The material type defines whether a material can be procured externally (from vendors), internally (produced in-house), or both. For example, raw materials typically allow external procurement, while finished goods may allow internal production. TheSAP Material Master Data Guideconfirms this functionality.

A. Price unit that is used for a material:The price unit is controlled by pricing conditions and material valuation settings, not by the material type.

C. Organizational data that is allowed for a material:Organizational data (e.g., plant-specific or storage location-specific data) is defined during the creation of the material master record, not by the material type.

D. Automatic creation of a purchase requisition with a material:The automatic creation of purchase requisitions is controlled by MRP (Material Requirements Planning) settings and procurement parameters, not directly by the material type.

SAP Material Master Data Guide:Describes the role of material types in controlling procurement and other material-related settings.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on how material types influence procurement processes.

Why Option B is Correct:Why the Other Options Are Incorrect:Key References:

Core Data Services (CDS) in SAP S/4HANA provides a universal language to read and process data consistently across different applications. Below is an explanation of the correct answer:

Core Data Services (B):CDS enables the creation of semantically rich data models that can be consumed by various applications, regardless of their underlying technologies. It provides a unified way to define and access data, ensuring consistency and reusability.

SAP Business Suite (A):SAP Business Suite refers to a suite of enterprise applications and is not a layer for universal data access.

SAP HANA (C):SAP HANA is the underlying database platform that powers SAP S/4HANA. While it supports advanced data processing, it does not provide the abstraction layer offered by CDS.

SAP Fiori (D):SAP Fiori is a user interface technology for building intuitive apps. It relies on CDS views for data access but does not serve as a universal data language itself.

Automated Invoice Settlement (2LH) in SAP S/4HANA Cloud Public Edition is designed to streamline invoice processing by automating settlement based on predefined conditions. Below is an explanation of the correct answers:

Schedule a job that will periodically settle invoices (A):Automated Invoice Settlement allows users to schedule background jobs that automatically process and settle invoices at regular intervals. This ensures timely settlement of invoices without manual intervention.

Use the evaluated receipt settlement without the supplier's approval (C):Evaluated Receipt Settlement (ERS) enables automatic invoice creation based on goods receipts. With this functionality, invoices can be settled without requiring explicit approval from the supplier, provided the terms are pre-agreed.

Post the appropriate invoices yourself while using evaluated receipt settlement (B):While ERS automates invoice creation, it does not require manual posting of invoices. The system handles this automatically based on goods receipt data.

Settle the created goods movements without receipt of an invoice (D):Goods movements cannot be settled without an invoice unless specific configurations like ERS are in place. However, this is not a feature of Automated Invoice Settlement (2LH).

When using theLocal SAP S/4HANA Database Schema migration approach, there are specific file size limitations to ensure successful data migration. These limitations apply to both individual files and compressed (ZIP) files.

100 MB per ZIP file (Option B):When migrating data using the Local SAP S/4HANA Database Schema approach, the maximum size for a compressed (ZIP) file is100 MB. This limitation ensures that the migration process remains efficient and avoids issues related to large file uploads. TheSAP Data Migration Guidespecifies this file size restriction.

100 MB per file (Option C):Similarly, the maximum size for an individual uncompressed file is also100 MB. This ensures that each file can be processed without exceeding system limits. The sameSAP Data Migration Guideconfirms this restriction.

A. 160 MB per file:This is incorrect because the maximum file size for individual files is 100 MB, not 160 MB.

D. 160 MB per ZIP file:This is also incorrect because the maximum size for a ZIP file is 100 MB, not 160 MB.

SAP Data Migration Guide for SAP S/4HANA Cloud Public Edition:Specifies the file size limitations for the Local SAP S/4HANA Database Schema migration approach.https://help.sap.com

SAP S/4HANA Cloud Migration Best Practices:Provides guidelines for preparing and uploading migration files, including size restrictions.

Why Options B and C Are Correct:Why the Other Options Are Incorrect:Key References:

TheMy Purchase Requisitions - Newapp inSAP S/4HANA Cloud Public Editionprovides users with tools to manage their purchase requisitions efficiently. Below are the two correct actions that can be performed using this app:

Maintain some default values of purchase requisitions for your user (Option A):Users can configure default values for fields such as delivery address, account assignment, or purchasing group in their purchase requisitions. This simplifies the creation process by pre-filling frequently used information. TheSAP Fiori Apps Reference Libraryconfirms this functionality.

Copy any of your purchase requisitions to create new (Option B):The app allows users to copy existing purchase requisitions to create new ones. This is useful when similar requisitions need to be created repeatedly, saving time and effort. The sameSAP Fiori Apps Reference Librarydocuments this feature.

C. Define approver for your purchase requisitions:Defining approvers is typically managed through workflow configuration and not directly within the "My Purchase Requisitions - New" app.

D. Convert your purchase requisitions to purchase orders:Converting purchase requisitions to purchase orders is handled in other apps, such as "Manage Purchase Orders" or "Process Purchase Requisitions," not in the "My Purchase Requisitions - New" app.

SAP Fiori Apps Reference Library:Provides detailed descriptions of the functionalities available in the "My Purchase Requisitions - New" app.https://fioriappslibrary.hana.ondemand.com

SAP S/4HANA Cloud Procurement Guide:Explains how users can manage purchase requisitions using the app.

Why the Other Options Are Incorrect:Key References:

InSAP S/4HANA Cloud Public Edition,purchasing groupsare organizational units that represent individuals or teams responsible for procurement activities. To ensure proper integration into the procurement process, purchasing groups must be assigned to theresponsible purchasing organization.

You must assign the purchasing group to the responsible purchasing organization (Option D):Purchasing groups are linked to purchasing organizations to define which group is responsible for procurement within a specific purchasing organization. This assignment ensures that procurement processes are properly managed and executed. TheSAP Organizational Structure Guideconfirms this requirement.

A. Purchasing group is not assigned to any organizational unit in the company structure:Purchasing groups must be assigned to a purchasing organization to function effectively. Leaving them unassigned would disrupt procurement processes.

B. You must assign the purchasing group to the plant:Plants are part of the logistics structure and are not directly linked to purchasing groups.

C. You must assign the purchasing group to the company code:Company codes are financial organizational units and do not have a direct relationship with purchasing groups.

SAP Organizational Structure Guide:Explains the relationship between purchasing groups and purchasing organizations in SAP S/4HANA Cloud Public Edition.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on configuring purchasing groups and their assignments.

Why Option D is Correct:Why the Other Options Are Incorrect:Key References:

When creating purchase orders for stock material in SAP S/4HANA Cloud Public Edition, certain fields are mandatory to ensure proper procurement processes. Below is an explanation of the correct answers:

Purchasing organization (A):The purchasing organization is a key organizational unit responsible for procurement activities. It must be specified to determine the procurement rules, conditions, and workflows applicable to the purchase order.

Material number (D):The material number uniquely identifies the stock material being procured. It links the purchase order to the material master record, ensuring accurate tracking and inventory management.

Cost center (B):Cost centers are relevant for account assignment but are not mandatory for stock material procurement unless specific accounting requirements exist.

Account assignment category (C):Account assignment categories are required for non-stock materials (e.g., consumables) but are not necessary for stock material procurement, as the system automatically assigns the goods receipt to inventory accounts.

Manual test cases for customer User Acceptance Testing (UAT) are created inSAP Cloud ALM (Application Lifecycle Management), which is a cloud-based tool designed to support testing and quality assurance processes. Below is an explanation of the correct answer:

SAP Cloud ALM (A):SAP Cloud ALM provides a centralized platform for managing test cases, test plans, and execution results. It enables customers to create, organize, and execute manual test cases during UAT to ensure that business processes meet requirements.

SAP Signavio Process Navigator (B):SAP Signavio Process Navigator is used for process modeling and documentation, not for creating or executing test cases.

SAP Solution Manager (C):While SAP Solution Manager supports testing, it is primarily used for on-premise systems and is not the recommended tool for SAP S/4HANA Cloud Public Edition.

Test Automation Tool (D):Test automation tools focus on automated testing rather than manual test case creation for UAT.