C_TFG51_2405 SAP Certified Associate - Administrator - SAP Fieldglass Contingent Workforce Management Questions and Answers

Purpose of Advisor Reports

Advisor Reports are designed to provide users with actionable insights based on the data within SAP Fieldglass.

They help users identify trends, flag potential issues, and offer recommendations for improving contingent workforce processes.

These reports empower users to make informed decisions and take appropriate actions, such as adjusting budgets or reallocating resources.

Excluded Options

A. To educate Users on the Reporting module and functionality: This describes training or documentation, not the purpose of Advisor Reports.

C. To assist in the process of creating new Reports: Advisor Reports are predefined, not tools for report creation.

D. To support Users through the hiring process: While indirectly useful, this is not the primary intent of Advisor Reports.

Reference

SAP Fieldglass documentation: "Advisor Reports Overview and Usage."

Definition of Signature Authority in SAP Fieldglass

Signature Authority is a functionality that establishes a monetary threshold for user approvals.

It ensures that users cannot approve transactions exceeding their defined monetary limit, enhancing financial governance and reducing risk.

How It Operates

Signature Authority limits are typically configured as part of a user’s profile or role assignment.

When a transaction (e.g., job posting, work order, or time sheet) is submitted for approval, the system checks the monetary value against the approver’s Signature Authority limit.

If the value exceeds the limit, the item is escalated to the next approver in the workflow.

Clarifications on Incorrect Options

A. It gives a User ability to bypass all item approvals: This is incorrect; bypassing approvals would compromise the workflow integrity and is not allowed under the Signature Authority functionality.

C. It requires a User's digital signature to approve the item: Incorrect because Signature Authority does not involve digital signatures; it focuses on monetary thresholds.

D. It allows a User to approve an item regardless of amount: This contradicts the purpose of Signature Authority, which enforces monetary limits.

Reference from SAP Fieldglass Documentation

SAP Help Portal documentation on "Approval Workflows" and "Signature Authority Configuration" provides detailed guidance.

Purpose of a Corporate Calendar

A Corporate Calendar in SAP Fieldglass defines regional or organizational schedules, including holidays and work patterns.

It supports compliance with local regulations and facilitates accurate time tracking for contingent workers.

Included Details

Recurring non-working days: Allows for pre-scheduled non-working days (e.g., weekends, public holidays) that apply regularly.

Specific non-working days: Designates individual dates (e.g., one-time public holidays) when no work is expected.

Excluded Options

B. Default date format: Relates to system settings, not corporate calendar configuration.

D. Core working hours: Defines work schedules but is not part of the corporate calendar itself.

Reference

See SAP Fieldglass user guides under "Corporate Calendar Configuration" for detailed setup.

Purpose of Time Sheet Rate Groups

Rate Groups are used to categorize and organize similar Rate Types (e.g., standard, overtime) within a Time Sheet for ease of management and reporting.

They allow for clearer delineation of rate types, ensuring accurate calculation and presentation.

Excluded Options

B. Automating complexities of Rates: While rates are part of calculations, this is not the primary purpose of Rate Groups.

C. Defining changes to Worker’s Pay/Bill Rate: This is managed through Rate Schedules, not Rate Groups.

D. Allowing overtime as a Pay Rate: Overtime rates are configured but not dependent on Rate Groups specifically.

Reference

SAP Fieldglass documentation: "Time Sheet Configuration and Rate Group Setup."

Discount Method and MSP Fee:

TheDiscount Methodcalculates the Managed Service Provider (MSP) fee by applying a discount directly to theBuyer Bill Rate(the rate billed to the buyer).

Impact on Fees:

The buyer pays a reduced rate (discounted amount) because the MSP fee is deducted. This ensures accurate billing while reflecting the fee adjustments.

Non-Applicable Options:

The fee is not subtracted from the Pay Rate or Supplier Bill Rate, as these are not directly tied to the Discount Method for calculating MSP fees.

References:SAP Fieldglass Billing – MSP Fee Calculation Methods

Alerts and Escalations Overview:

These configurations are part ofThresholds, which monitor and manage predefined limits or conditions in the system.

Examples of Thresholds:

Alerts notify users when certain limits are reached (e.g., budget limits or tenure thresholds).

Escalations trigger follow-up actions or notifications if thresholds are exceeded without resolution.

Non-Applicable Options:

B. Home Page Announcements:These are static messages displayed on the home page, not tied to conditions.

C. Distribution List:Used for defining recipient groups, not for alerts or escalations.

D. Contextual Help:Provides guidance within the system, unrelated to alerts or thresholds.

References:SAP Fieldglass Threshold Configuration – Alerts and Escalations

Purpose of the Decision Form

Decision Forms guide hiring managers through the procurement type selection process, ensuring the appropriate method is chosen for specific workforce needs.

They streamline decision-making, reducing errors and aligning with organizational policies.

Excluded Options

A. Qualification Template: Used for defining skill requirements, not procurement type selection.

C. Job Posting: Created after the procurement type is decided.

D. SOW Bid: Refers to a specific procurement type rather than a decision-making tool.

Reference

SAP Fieldglass documentation: "Decision Forms and Procurement Type Guidance."

Purpose of the Asset Type Object

TheAsset Typeobject in the Admin menu enables administrators to manage and categorize company-issued property (e.g., laptops, badges, phones).

It ensures tracking and accountability for assets assigned to contingent workers.

Excluded Options

A. Job question Checklist: Pertains to evaluating candidates, not asset management.

B. Qualification: Relates to skill requirements and not tracking company assets.

C. Pick List: Used to define dropdown options, not specifically for managing distributed assets.

Reference

Refer to SAP Fieldglass user guides: "Admin Menu and Asset Management."

Role of Job Posting Templates

Job Posting Templates provide buyer companies with granular control over the configuration and rules for specific labor positions.

These templates standardize requirements such as qualifications, rates, and approval workflows, ensuring compliance and efficiency.

Excluded Options

A. Decision Form: Guides procurement type selection but does not provide detailed control over labor position settings.

B. Contingent Type: Governs workflow and organizational rules but lacks position-specific customization.

C. Approval Groups: Manage approval workflows but do not dictate position-specific configurations.

Reference

SAP Fieldglass documentation: "Job Posting Templates – Configuration and Use."

Worker Registration Methods

B. Auto-registration: Certain SAP Fieldglass configurations allow for the automatic registration of workers.

C. Supplier registration: Suppliers often register workers on behalf of their organization, ensuring all necessary details are entered correctly.

E. System-generated email: Workers receive an email with a registration link, guiding them through the onboarding process.

Excluded Options

A. Worker contacting SAP Fieldglass Help Desk: This is not a standard registration method.

D. Worker registers in the SAP Fieldglass Storefront: This feature is not used for worker registration in Fieldglass.

Reference

Consult SAP Fieldglass documentation: "Worker Registration Processes and Onboarding."

System Broadcast Functionality Overview:

System Broadcasts in SAP Fieldglass are notifications that administrators can configure to communicate with users.

These messages can be targeted to specific user groups or the entire organization.

Key Features:

A. Targeted Notifications:Administrators can target broadcasts to specific user groups based on roles or other criteria.

B. Multiple Delivery Options:Notifications can be configured to appear on the user's home page and sent via email.

D. Retractable Broadcasts:Administrators can retract messages if needed, removing them from recipients' views.

Non-Applicable Options:

C. Needs Manual Removal:System Broadcasts automatically expire after the set duration.

E. Only Overnight Sending:Broadcasts can be sent immediately, not limited to overnight schedules.

References:SAP Fieldglass Communication Guide – System Broadcast Configuration

Conditions for Successful Distribution Lists

A. Site Association: Suppliers must be linked to the specific site to ensure relevance to the job posting.

B. Distribution List Association: Suppliers must be explicitly included as mandatory or preferred to receive job postings from the list.

Excluded Options

C. Buyer association via Supplier Storefront registration: While this is necessary for general supplier activity, it is not specific to Distribution Lists.

D. Association to each level of the Distribution List: Multi-level Distribution Lists do not require supplier association at all levels.

Reference

SAP Fieldglass documentation: "Managing Distribution Lists for Supplier Communication."

Default Scheduling Limit:

SAP Fieldglass allows users to schedule a maximum of25 reportssimultaneously by default.

Increasing the Limit:

This limit can be increased by contacting theSAP Fieldglass Support Teamto request an adjustment.

References:SAP Fieldglass Reporting Guide – Report Scheduling Configuration

Features Accessible to Suppliers via Admin Menu

B. Reject Time or Expense Sheet: Suppliers can review and reject Time or Expense Sheets if discrepancies are found.

C. Manage Sites serviced: Suppliers can define and manage the locations they service.

E. View Rates: Suppliers have visibility into rates configured for their workers and assignments.

Excluded Options

A. Change company name: Company name updates require buyer intervention or administrative rights beyond the supplier role.

D. View Distribution Lists: Distribution Lists are managed by buyers and are not directly visible to suppliers.

Reference

SAP Fieldglass documentation: "Supplier Admin Menu Functions."

Function of a Connector in SAP Fieldglass

Connectors facilitate theintegration and exchange of databetween SAP Fieldglass and other systems (e.g., ERP systems like SAP S/4HANA, financial systems).

They ensure that data is correctly formatted and compatible with external platforms for smooth communication.

Excluded Options

A. Connection to a logon portal: This refers to authentication, not data exchange.

B. Linked Account among SAP platforms: Refers to single sign-on (SSO), unrelated to connectors.

D. Validation for upload/download processes: While connectors validate data transfer, their primary function is data formatting and integration.

Reference

See SAP Fieldglass guides: "Integration Framework and Connector Setup."