AD0-E908 Adobe Workfront Core Developer Professional Questions and Answers

To ensure Tyson is not over-allocated in the Workload Balancer, a system administrator can take the following actions:

Edit Task Allocation: The administrator can adjust the allocation of hours for the "Verify Intake Form" task. Specifically, they can redistribute the hours from Wednesday (where Tyson is over-allocated with 9 hours) to other days where Tyson has available capacity.

Reassign Task: The administrator can reassign the "Kickoff Meeting" task to another user who has available capacity. This will immediately reduce Tyson's workload and ensure the task is still completed without overburdening Tyson.

References

Workfront documentation on using the Workload Balancer highlights these options for managing user allocations and ensuring workloads are balanced across team members​​​​.

Conditional formatting in Workfront reports is an option available primarily in Views. This feature allows users to apply formatting rules to report data based on certain conditions.

Navigate to Report Builder:

Go to the Reports area and open or create a report.

Click on the "View" tab in the report builder.

Apply Conditional Formatting:

In the View tab, you can add columns and set up conditional formatting rules.

Use the "Add a Rule" option to specify conditions under which the formatting should be applied.

Set Conditions:

Define the conditions (e.g., if the value in a column is greater than a certain number, apply a specific color or style).

Save the View:

Save the view with the applied conditional formatting.

References:

Detailed instructions on applying conditional formatting in views can be found in the Workfront documentation and advanced reporting presentations (Advanced Reporting - Monique Evans - Code Snippet - June 2, 2020)​​.

In Adobe Workfront, the hierarchical relationship between Queue Topics and Topic Groups is that Topic Group is the parent, and Queue Topic is the child. This means that a Topic Group can contain multiple Queue Topics, but a Queue Topic is always part of a Topic Group. This structure helps organize and categorize different types of requests or issues within Workfront, making it easier to manage and track them.

References

The hierarchy between Queue Topics and Topic Groups is frequently highlighted in Workfront documentation and training materials, reinforcing that Topic Groups serve as the broader category under which specific Queue Topics fall​​​​.

For efficient use of a project template that captures phases within each project and supports critical-path timelines, the following elements are essential:

Predecessors: These define the relationships between tasks, ensuring that the sequence of tasks reflects their dependencies. This is crucial for maintaining the integrity of the critical path.

Milestone Tasks: These are key tasks that mark significant points or stages in the project timeline. Including milestone tasks helps in tracking progress and ensuring that critical deadlines are met.

References

The importance of predecessors and milestone tasks in project templates is emphasized in Workfront's project management guidelines and best practices for creating reusable workflows​​​​.

Identify the Requirement: The admin notices that the custom task status is only available in some projects with assigned Marketing team members.

Understanding Group Statuses: Group statuses in Workfront are linked to specific groups and are only available in projects that are associated with those groups.

Review Project Details:

Check Project Association: Ensure that the projects where the status is missing are correctly associated with the Marketing group.

Update Project Details: If necessary, update the project details to associate them with the Marketing group. This will ensure that the custom group statuses are available.

Implementation:

Verify Group Settings: Confirm that the custom statuses are correctly set up for the Marketing group in the group settings.

Communicate with Users: Inform project managers and team members about the association requirements for using custom group statuses.

References: Documentation on group statuses and project associations in Workfront can be found in the Workfront Help Center and administrative training materials​​​​.

Inherited status names:

Sub-groups inherit the project status names from their parent group unless explicitly overridden. Therefore, the AP sub-group under the Finance group will use the same custom project status names assigned to the Finance group.

Objective: Share a financial report with internal users while preventing external vendors from viewing it.

Steps:

Step 1: Open the financial report settings in Workfront.

Step 2: Configure sharing settings to give view access only to users within the primary company.

Explanation: By restricting view access to only the internal users of the primary company, external vendors will not have visibility of the financial report.

In Adobe Workfront, when an organization captures project requests in a request queue and wants the information from the request custom form to be transferred to the project upon conversion, the developer should use the feature in the queue setup. Specifically, there is an option within the queue details where a checkbox can be selected to ensure that the custom formassociated with the issue is transferred to the project. This allows all the information captured in the request custom form to be carried over seamlessly to the new project.

Date-effective billing rates in Workfront are applicable to the following objects:

Companies:Allows setting specific billing rates for different companies.

Users:Enables individual billing rates based on the user.

Job Roles:Provides the ability to define billing rates based on job roles, ensuring accurate billing for various roles within the organization.

These settings ensure that billing rates can be adjusted and applied accurately across various entities within Workfront, allowing for flexible and precise financial management. This information is confirmed in Workfront's advanced training documentation and usage guidelines for billing rates​​​​.

Request queues in Adobe Workfront are particularly useful for managing the intake of work requests into a department. By setting up a request queue, a team can standardize the process for receiving, evaluating, and assigning incoming requests. This helps in ensuring that all requests are handled consistently and efficiently, prioritizing and delegating work based on the team’s capacity and current workload.

References

The usage of request queues for managing work intake is a common practice outlined in Workfront training materials and is emphasized in several case studies and user guides provided by Adobe​​​​.

The total number of available hours (AVL) for a user in Workfront can be affected by the following settings:

Time Off: If days are entered in the Time Off menu within a user's settings, these days will be excluded from the total available hours, reducing the AVL value.

FTE (Full Time Equivalent): If a user's FTE setting is less than 1, this indicates that the user is working part-time. This setting will proportionally reduce the number of available hours shown in the AVL column.

References

These settings are documented in Workfront’s user management and scheduling documentation, where the impact of time off and FTE adjustments on user availability is detailed​​​​.

To enable the feature where the details are displayed when someone opens a chart report, the following steps should be taken:

Open the Report Settings:

Navigate to the report you want to modify.

Click on the "Report Actions" menu and select "Edit".

Enable the Details Tab:

In the report settings, locate the option labeled "Show the Details Tab".

Check the box next to "Show the Details Tab". This will ensure that the details are displayed by default when the report is opened.

Save the Report:

After making the necessary changes, save the report to apply the new settings.

References:

These steps are consistent with the options available in the report settings as outlined in the Advanced Reporting guides and the Admin Essentials webinar materials (Workfront Training Deck - Worker 2.15.23)​​.

To ensure that new projects created using the new template are shared with the marketing team upon project creation, the marketing team should be added to the template sharing menu. By doing this, every project created from this template will inherit the sharing settings, making it automatically shared with the marketing team.

References

Workfront documentation on managing template sharing settings explains how to configure templates to automatically share projects with specific teams or users​​​​.

When creating a chart in an Adobe Workfront report, a key requirement is that at least one grouping must be defined. This is necessary because the chart needs a way to organize and display the data visually, and groupings provide the categories or series that the chart will use to aggregate and represent the data.

Open Report Builder:

Navigate to the Reports area and create a new report or edit an existing one.

Define Grouping:

Go to the "Grouping" tab within the report builder.

Add at least one grouping to categorize the data. This could be based on any field relevant to the data you are reporting on, such as project status, task owner, etc.

Create Chart:

After defining the grouping, switch to the "Chart" tab.

Select the type of chart you want to create (e.g., bar chart, pie chart).

Configure the chart settings, ensuring that the defined grouping is used for the chart's series or categories.

Save the Report:

Save the report to ensure that the chart is correctly configured and displayed based on the defined grouping.

References:

This requirement is covered in the Workfront documentation and training materials that explain the prerequisites for creating charts in reports (Webinar - Admin Essentials - User Experience - Apr 27, 2022)​​.

To configure timesheet profiles that generate automatically and are sent to managers for approval, the system administrator needs to:

Specify Time Interval: Define the time interval for automatic timesheet generation, such as weekly. This setting ensures that timesheets are created at regular intervals without manual intervention.

Set Approver: Set the approver field to "Their Manager." This configuration ensures that the timesheets are automatically routed to the respective managers for approval.

References

Workfront's timesheet profile setup documentation provides detailed steps for configuring automatic timesheet generation and approval workflows​​​​.

Objective: Calculate timelines and user availability accurately for employees based in different time zones.

Options:

Option C: Assign a Schedule to the Project

Explanation: Assigning a schedule to the project ensures that timelines are calculated based on the project's working hours.

Objective: Identify benefits of utilizing a project template for a new digital deliverable process workflow.

Benefits:

Benefit 1: Adherence to an accurate, repeatable process

Explanation: Using a template ensures consistency and accuracy in the process, as the same steps are followed each time.

Benefit 2: Sharing settings completed by default

Explanation: Templates can have predefined sharing settings, reducing the need to manually configure these settings for each new project.

Benefit 3: Efficiency in creating new projects

Explanation: Templates streamline the project creation process, saving time and effort by providing a pre-defined structure.

Objective: Trigger the approval by the lead designer for a task to be completed.

Approval Trigger:

Action: Request a document approval from the lead designer.

Explanation: This action specifically involves the lead designer in the approval process, ensuring their decision is captured before the task is marked as complete.